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5.0 Contribution Receipts Issued

Maryland law requires that receipts be issued for most contributions that you receive (see Section 7.12 of the Summary Guide to Maryland Candidacy and Campaign Finance Laws for more information about receipt requirements). To produce receipts from EFS go to the Main Window:

• Click on the "Create Letters/Receipts for Contributions" button. The window shown below will open.



• Click on the down arrow in the "Report Year" field and select the year.
• Click on the search button to the right of the "Report Types" field to view the report you wish to issue a contribution receipt.

NOTE: If you select "All Report Types," the "Report Types" field will then be mute.

Fill in the "Report Year" and "Report Types" fields and select one of the following. The default is "Receipt Only."

• Receipt Only - This option will print out one contribution receipt for each contributor entered on the selected report(s).
• Letter Only - This option will print out a letter for each contributor entered on the selected report(s). You must also select the letter from the drop down list in the "Letter" field.
• Receipt with Letter - This option will print out a receipt and a letter on the same page. Again, you must also select the appropriate letter from the drop down list in the "Letter" field.
• Label - This option will print out labels for each of the contributors on the selected report(s).

After you make your selection, click on the "Print" or "Print Preview" button. Once the printing is complete (or you close the view) EFS prompts you with "Did the Report/Labels Print Successfully?" If you answer "yes" the contributors' records will be flagged and not re-print their information unless you turn on the "Overwrite" switch. So if you later amend the report or add additional contributors, the receipt function will not duplicate work previously done. With Overwrite set, all the receipts for the report will be printed again.

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