previous | Table of Contents | next

6.0 File the Report with SBE

Once you have completed preparing your report, you are required to file it with the State Board of Elections. This is called exporting. How do you do this?

• Go the EFS Main Window
• Click on the "Export Report for Filing" button. The "Export Report" window will open to you.



• Export Settings - Select your desired method (i.e., Disk or Internet (FTP))
• If you choose "Disk" you must also complete the "Export Path" field
• If you choose "Internet (FTP)" the "Export Path" field will be muted
• Select Report for Export - Select "Report Year" from drop-down list and the "Report Type" via search mechanism.
• Export Name - The Export Name is automatically generated by ELECTrack when you click on the Execute button on the tool bar.

The Disk method exports your report data to a 3.5-inch diskette that you will then have to mail to the SBE. (NOTE: The EFS defaults to the "a: drive," which on most computers is designated for the 3.5-inch diskette. If this is not true for your computer, you need to change the drive designation.)

Enter the report year and type and tab or click in the "Export Name" field and the "Export Name" will automatically be generated by EFS. DO NOT alter the Export Name. Click on the execute button.

If you are exporting to a diskette, the process is NOT complete UNTIL you receive the message "Export Process Complete" and the "Transmittal Sheet" is generated.

Once this all has been accomplished, mail the diskette (labeled with your account name, number and the report due date) with a signed Transmittal Sheet to the State Board of Elections, 151 West Street, Suite 200, Annapolis, MD 21401. Your report is not considered filed until SBE has received it.

The Internet (FTP) method exports your report data directly to the SBE via the Internet. In order to use this method, you must have an Internet connection on your computer.

If you are exporting via the Internet, a login window will be displayed on which you will need to enter your account number and your password (the nine digit alpha-numeric code that was sent to you by the SBE).

The EFS should automatically establish your Internet connection to the SBE. REMEMBER you must have an Internet connection on your computer. If EFS does not connect you automatically, you MUST connect to the Internet manually and then go to the EFS and export your report.

Your exporting process is complete once you receive the "Export Process Complete" message and the Transmittal Sheet is generated. Sign and mail the Transmittal Sheet to the SBE.

previous | Table of Contents | next