voter registration, voting, and
access to election-related data.
* Robert L. Walker, Chairman * Bobbie S. Mack, Vice Chairman * Andrew V. Jezic * David J. McManus, Jr. * Charles E. Thomann
State Administrator of Elections: * Linda H. Lamone
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9.1 Creating Your Letter
EFS allows you to create ad hoc letters that can be used in conjunction with the Contribution Receipts and Contribution search features. An ad hoc letter can be created from either of the Tools menu on every menu bar including the Main Window, as follows:
- Click Tools on the menu bar
- From the drop down list select "Create Adhoc Letter"
When you select "Create Adhoc Letter" the window below will open.
Continue by filling out the fields. When you are done SAVE your input by clicking on the Save button located on the Toolbar.
Description of each field:
- Letter Code - A short name or abbreviation YOU assign to the letter you are creating (e.g., THANK1)
- Description - A brief description of the letter (e.g., Thank you note to over $500 contributors)
- Salutation - The letter's greeting (e.g., Dear)
- Closing - The letter's closing (e.g., Sincerely)
- Sender - The name of the person sending the letter; and,
- Free Text - The body of the letter (e.g., what you want to say)
When creating your letter, you can also cut text from another EFS window or a Microsoft document and paste it in the "Free Text" field of the "Create Adhoc Letter" window.
AFTER you have saved your letter and BEFORE it is available for use, you must exit the window you are in. Remember, you can access your newly created letter from any EFS feature as well as from the Main Window. BUT you won't be able to print it from ANY window.
9.2 Printing Your Letter
There are ONLY two EFS features that will allow you to print your ad hoc letter while you are in the window. They are the "Contributions Report" window of the "Search Contributions" feature and the "Contributions Receipts" window of the "Create letters/receipts for contributions" feature. Although you can access and/or edit your ad hoc letter from any window, you cannot print it from any window.
9.3 Editing Your Ad hoc Letter
As stated previously you may retrieve ad hoc letters from any EFS window (see paragraph 8.1) and edit it, as follows:
- Go to the Tools menu
- Select "Create Adhoc Letter" to open the window
- Go to the "Letter Code" field and click on the down arrow or the magnifying glass
- Select and edit letter
- Click Save